Introduction
Responsible with AI Training Platform ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our training platform, including any other media form, media channel, mobile website, or mobile application related or connected thereto (collectively, the "Platform").
By using our Platform, you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this Privacy Policy, you should not use the Platform.
Information We Collect
2.1Information You Provide
We collect information that you voluntarily provide to us, including:
- Account Information: Email address, name (optional), and profile image (optional) when you create an account or authenticate via magic link
- Learning Data: Course progress, lesson completion status, quiz scores, reflections, and interaction responses
- Contact Information: Name, email address, subject, and message when you submit our contact form
- Communications: Any correspondence you send to us, including emails and messages submitted through our Platform
2.2Automatically Collected Information
When you access the Platform, we automatically collect certain information, including:
- Usage Analytics: Page views, time spent on pages, click patterns, navigation paths, and engagement metrics
- Technical Information: Browser type and version, device type, operating system, IP address, and device identifiers
- Session Data: Session tokens, authentication status, and session duration
- Error Logs: Technical error information and crash reports to help us improve the Platform
2.3Guest user Data
Our Platform supports guest access without account creation. For guest users, we may store progress data locally in your browser (localStorage) and collect anonymous analytics events. This data is not associated with a user account but may be linked to your device or IP address.
How We Use Your Information
We use the information we collect for the following purposes:
- Service Delivery: To provide, maintain, and improve our training platform and educational content
- Progress Tracking: To track your learning progress, save your place in courses, and enable resume functionality
- Authentication: To authenticate your identity, manage your account, and secure access to the Platform
- Communication: To respond to your inquiries, send course-related notifications, and provide customer support
- Analytics: To analyze Platform usage, understand user behavior, identify trends, and improve user experience
- Content Improvement: To evaluate course effectiveness, identify areas for improvement, and develop new content
- Security: To detect, prevent, and address technical issues, fraud, security threats, and unauthorized access
- Legal Compliance: To comply with applicable laws, regulations, legal processes, and enforce our Terms of Service
- Business Operations: To manage our business operations, conduct research, and generate aggregated, anonymized reports
Legal Basis for Processing (GDPR)
If you are located in the European Economic Area (EEA), we process your personal data based on the following legal grounds:
- Consent: When you voluntarily provide information or agree to data processing
- Contract Performance: To fulfill our contractual obligations to provide the Platform services
- Legitimate Interests: To improve our services, ensure security, and prevent fraud
- Legal Obligation: To comply with applicable laws and regulations
Information Sharing and Disclosure
We may share information with third-party service providers who perform services on our behalf, including:
- Email Services: Resend (for sending authentication emails and contact form submissions)
- Database Hosting: Supabase/PostgreSQL (for data storage and management)
- Hosting Services: Vercel (for Platform hosting and infrastructure)
- Analytics Services: Third-party analytics providers (with anonymized data where possible)
These service providers are contractually obligated to protect your information and use it only for the purposes we specify.
5.2Legal Requirements
We may disclose your information if required by law, court order, or governmental authority, or if we believe disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or comply with a legal process.
5.3Business Transfers
In the event of a merger, acquisition, reorganization, bankruptcy, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal information.
5.4Aggregated Data
We may share aggregated, anonymized, or de-identified information that cannot reasonably be used to identify you for research, analytics, or business purposes.
Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Encryption of data in transit using SSL/TLS protocols
- Secure database storage with access controls
- Regular security assessments and updates
- Authentication and authorization controls
- Rate limiting and abuse prevention
- Secure session management
However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:
- Account Data: Retained while your account is active and for a reasonable period after account deletion for legal and business purposes
- Learning Progress: Retained to enable course completion and certificate issuance
- Analytics Data: Retained in aggregated form for business analysis and improvement
- Contact Form Submissions: Retained for customer service and legal compliance purposes
When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal, regulatory, or legitimate business purposes.
Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information:
You have the right to access your personal information and receive a copy of your data in a structured, commonly used, and machine-readable format.
You have the right to correct inaccurate information and request deletion of your personal information, subject to certain exceptions.
You have the right to object to processing of your personal information and request restriction of processing in certain circumstances.
Where processing is based on consent, you have the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before withdrawal.
You can opt out of certain data collection by adjusting your browser settings, disabling cookies, or refraining from using certain features of the Platform.
To exercise these rights, please contact us at support@responsiblewithai.com. We will respond to your request within 30 days or as required by applicable law.
Cookies and Tracking Technologies
We use cookies, localStorage, and similar tracking technologies to enhance your experience, analyze Platform usage, and assist with authentication. You can control cookies through your browser settings, but disabling cookies may limit your ability to use certain features of the Platform.
Types of cookies we use:
- Essential Cookies: Required for Platform functionality, authentication, and security
- Analytics Cookies: Help us understand how users interact with the Platform
- Preference Cookies: Remember your settings and preferences
International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using the Platform, you consent to the transfer of your information to these countries. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.
Children's Privacy
Our Platform is not intended for children under the age of 13 (or the minimum age in your jurisdiction). We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately, and we will take steps to delete such information.
California Privacy Rights (CCPA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete personal information, and the right to opt-out of the sale of personal information (we do not sell personal information).
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of the Platform after such changes constitutes acceptance of the updated Privacy Policy.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Data Protection Officer
For users in the European Economic Area, if you have concerns about our data processing practices, you may also contact your local data protection authority.
